GDPR-first AI assistant for schools

An AI assistant used by schools in Ireland and the UK, built so student data never reaches the model.

GDPR-first AI assistant for schools product screenshot
Industry
EdTech, K-12
Platforms
Web
Stack
Claude, GPT-4o, Gemini, Node.js, React, Stripe, ElevenLabs
What we did
Architecture, full-stack build, AI integration, ongoing development

The problem

Teachers wanted the speed of AI for planning, reports and admin. School leaders and data protection officers wanted a guarantee that student names, ID numbers and addresses would never be sent to an AI provider. Most AI tools on the market couldn't give them that.

Tokenisation flow: original data, tokenised query, restored AI output

Student data never reaches the model

Names, ID numbers, classes and addresses are swapped for tokens before a request leaves the school's environment, then restored in the answer.

What we built

  • A privacy tokenization layer that swaps names, ID numbers, addresses and postcodes for session-scoped tokens before a request reaches the model, then restores them in the answer
  • Multi-model routing across Claude, GPT-4o and Gemini, so each task goes to the model that handles it best
  • Roster sync with school management systems, plus Google Classroom and Microsoft Teams sign-in
  • Stripe subscriptions with seat limits per plan and dashboards for school leadership
  • Voice output for accessibility
Policy drafting chat in the school AI assistant

Drafting in the school's own voice

Policies, parent letters and staff briefings that reference the school's own Code of Behaviour and the Department's guidelines.

School MIS integration with synced student, attendance and timetable data

Connected to school systems

Rosters, attendance and timetables sync from the school's MIS, so every answer is grounded in real context.

The result

Built from scratch in 2024 and extended through four phases since. The platform is used by hundreds of schools across Ireland and the UK, and we still develop it today.

Professional learning certificate with logged CPD hours

Professional learning with certificates

Framework-aligned assistants guide teachers through CPD topics and issue certificates with logged hours.

Tools for teachers, admins and SEN, and school leaders

One platform for every role

Teachers, admins and SEN coordinators, and school leaders each get tools built for their work.

Next project: ProCodes Companion

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What happens next

  1. We read your project details and reply by email.
  2. We ask a few questions about your users and goals.
  3. We share similar products we've built.
  4. You get a written plan with scope, timeline and cost, or an honest note if we're not the right fit.

Questions or want to clarify the project first? Email hello@cimastudio.dev